Services and Procurment Junior Officer

Application deadline date has been passed for this Job.

Services and Procurment Junior Officer

  • Post Date:October 17, 2022
  • Views 48
0 Applications
  • Career Level Officer
    Experience Less than 1 Year
    Gender Female
  • Industry Banking
    Qualification Diploma
    Salary As per Organization Salary Scale
  • Number of Opportunities 1
    Vacancy Number HR 20/10/2022
    Location Kabul
Job Description

About Afghanistan International Bank:

Founded: 2004  http://www.aib.af

Afghanistan International Bank (Incorporated in March 2004) is the first private bank in the country promoted by Asian Development Bank (ADB) and some of the prominent business houses of the country headquartered at Kabul. Within 15 years of commencing business the Bank has grown rapidly throughout the country. AIB believes in developing its people through continuous investment in training and giving larger opportunities to those who grow with the bank. With professional management team ensuring high standards of corporate governance and a professional work environment where every manager is committed to train and develop his people is what makes AIB an employer of choice.




Job Summary:

Processing the AIB’s expenditures payment and transferring to accounting for booking of expenditures; Provide services of tickets and hotels reservations for AIB staff and guests You will therefore be expected to help other members of the GS team when necessary; adhering to all relevant legislation, regulations and AIB policies and procedures.

Duties & Responsibilities:

MAJOR ACTIVITIES

• Create and maintain filing systems in accordance with the AIB’s system and procedure.

• Oversee and ensure the accurate and timely processing of all AIB expenditures payment and transferring to accounting for booking of expenditures payment.

• Tracking the all rental and supplying start and end date of contract.

• Maintain and order office supplies.

• Send and respond to email and ensure that the AIB email account is regularly checked.

• Make and record payments memo to the vendors’ payment and submit to accounting for processing.

• Make and record the petty cash clearance with accounting.

• Oversee the maintenance of office administrative files, contracts and records.

• Ensure that the data of General Services (GS) is entered into the system properly.

• Take care of request for tickets, hotel reservation on official trip requirement.

• Send the flight through the mail for the passenger.

 

 

 

 




 

 

 

 

 

• Receive the passenger confirmation for the flight correct date, flight and timing.• Check the ticket copy for correction as request.• Ensure that the transactions related to General Services are properly recorded and entered into the GS database.

• Manage the filling, storage and security of documents.

• Work with the administrative team to support staff to achieve the goal.

• Provide cover for other admin staff as required.

Any other relevant administrative and support duties required to ensure the smooth running of the General Services.

Job Requirement:

• Educated to DBA/BBA/finance level or equivalent as a minimum standard, considerable knowledge of administration and clerical procedures necessary for the smooth running of the service.

• Considerable knowledge of office machinery (fax machine, photocopier, audio machine, PC).

• Ability to provide advice on the use of the most appropriate system and process to use in the office.•

• Ability to be flexible and meet the demands of the service – includes being prepared to work at other locations in the absence of other Administration Officers.

• Excellent communication skills (face to face, telephone and written) in order to communicate at all levels with a wide range of customers and employees.

• Ability to work as part of a team.

• Excellent organization skills needed for managing workload and meeting deadlines.

• Ability to work on own initiative.

• Ability to priorities work.

• Ability to create new systems and procedures

• Ability to produce accurate work.

• A high degree of computer literacy (office program) including word processing and spreadsheets.

• Experience of producing documentation with a high degree of accuracy, spelling and grammar in local and English language.

• Considerable diverse experience in an office environment to include document processing, filing & general administration.

• Considerable experience of handling cash/cheques for reimbursement & issue of petty cash and banking.

 

 

 

 

 




 

 

 

 

 

Job Location:

Afghanistan, Kabul

Submission Guideline:

Important Application Information:

AIB is committed to a diverse workforce and encourage all eligible local applicants, irrespective of gender, disability, culture, religious and ethnic backgrounds to apply.

To apply click on Apply Now on jobs.af page, if you face any difficulties please contact jobs.af customer support via WhatsApp 0773020100

Failure to comply with above guidelines or sharing incomplete information will lead to disqualification of your application.

Short-listed candidates whose applications respond to the above criteria will be contacted for written test and interview. If you did not receive a response within two weeks after closing date, it means you are not shortlisted

We are highly encouraging qualified and eligible disable candidates to apply.

Afghanistan International Bank (AIB) is an Equal Opportunity Employer

 

 

 

 

 

 

 

 

 



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