Reporting & Documentation Coordinator

Application deadline date has been passed for this Job.

Reporting & Documentation Coordinator

  • Post Date:November 23, 2022
  • Views 15
0 Applications
  • Career Level Officer
    Experience 5 Years
    Gender Both
  • Industry Energy
    Qualification Bachelor Degree
    Salary As per Organization Salary Scale
  • Number of Opportunities 1
    Vacancy Number IRW-032-2022
    Location Kabul
Job Description

About Islamic Relief Worldwide:

Founded: 1992

Islamic Relief Worldwide – Afghanistan Country Office (IRW) is an international non-profitable Non-governmental humanitarian relief organization with its headquarter in UK-Birmingham. It enjoys consultative status with the Economic and Social Council of the United Nations. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Moments and NGOs in Disaster Relief. IRA started its humanitarian activities for Afghan Refugees in Pakistan and Afghan people inside since then; IRA continued assisting in emergency relief, food security,









women empowerment, girl education, orphan sponsorship, health, emergency education, shelter, Ramadan, and Qurbani programs.

Job Summary:

Under the overall supervision and guidance of the Head of Program, the incumbent undertakes the following duties:

Duties & Responsibilities:

Taking the lead on prepare and finalize documents or regular reports including but not limited to interim, final, and quarterly progress reports, situation reports, briefing and background information required by the IRW, donors, Government, and other entities, in coordination with project teams.

• Ensure that internal and external reports are drafted in a timely manner and with an attention to quality (coherence of data, quality of writing, justification of the gaps and variation, measurement of indicators, results and objectives, appropriate formatting, and presentation), including all necessary attachments and annexes.

• Compile progress reports received from the project teams and submitted these reports to Head of Programmes.

• Maintain proper and standardized filing system for storing project reports and documents.

• Analyzing the project progress data and information, find out progress gaps and informing to Head of Programmes and project team.










• Effectively liaising with different teams to gather the information required for the reports.• Creating and ensuring data collection templates are used by relevant team, including following up.• Periodically review reporting and documentation to determine whether the risks are being effectively managed and to check compliance with terms and conditions stated in the partnership agreement and MoU.

• Supporting the programme departments to strengthen internal reporting mechanisms.

• Supporting in responding IRW or donor requests for programmatic information.

• Support in conducting assessment, study, research in Program Department.

• Tracking of reporting requirements including submission schedule of all projects.

• Supporting the Programme Team in drafting proposals and concept notes as required.

• Coordinating with other sectors and departments for the provision of any additional reporting, documentation and editing support required.

• Facilitating capacity development of staff on reporting and documentation process.

• Supporting to the team for preparing and submitting government reporting and documentations.

• Supporting for collecting data, information and submit periodic report at ReportHub or other reporting systems of UN.

• Translate any documents when requested.

• Any other task assigned by line manager

Job Requirement:

Bachelor’s degree or higher in social science, project management or related field.

• Minimum 5 years of proven working experience on project implementation, reporting, documentation, proposal development, need assessment in development sector organization.

• Advanced computer skills on MS Office, related software, databases, and communication.

• Pro-active with an ability to think analytically, identifying opportunities and mechanisms to broaden programming.

• High attention to detail and excellent analytical skills

• Self-starter, take initiative, and sound independent judgement.

• Results oriented, and meticulous attention to detail with the ability to multi-task.

• Analytical thinker with strong conceptual and problem-solving skills.

• Ability to process large amounts of data and to compile detailed reports with excellent documentation. • Ability to work under pressure and meet deadlines.

• Ability to work independently and as part of a team.

• Ability to undertake travel to the field areas on regular basis.










• Proven knowledge of standards and procedures of project management cycle. • Ability to maintain strong integrity on behalf of the organization

Job Location:

Afghanistan, Kabul

Submission Guideline:

Submission Guidelines:Submission Guidelines:Interested and qualified national candidates should submit a cover letter explaining their motivation and updated CV to the following link:

The closing date for accepting applications is 30 November 2022.

Please clearly state the Vacancy Announcement number and title of the position you are applying for in the subject line.

Please note that applications received after the closing date will not be considered and only short-listed candidates will be called for an interview.

Note: The interview will be on rolling basis due to the urgent need of the position the interview may take place before the closing date of the post/s.