Receptionist

Application deadline date has been passed for this Job.

Receptionist

  • Post Date:November 13, 2022
  • Views 14
0 Applications
  • Career Level Officer
    Experience Less than 1 Year
    Gender Both
  • Industry Computer and Technology
    Qualification Bachelor Degree
    Salary As per Organization Salary Scale
  • Number of Opportunities 1
    Vacancy Number RIZSC/2022/019
    Location Kabul
Job Description

About RIZ Strategy Consulting:

Founded:

It is a consulting company

Job Summary:

The Receptionist is responsible for providing office and clerical services. Serves visitors by greeting, welcoming and directing them appropriately; notifies organization personnel of visitor arrival.




Duties & Responsibilities:

·       Monitors visitor access and issues passes when required.

·       Answers questions about the center and provides callers with addresses, directions, and other information.

·       Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.

·       Maintains a safe and clean reception area by complying with procedures, rules, and regulations.

·       Maintain the general filing system and file all correspondence.

·       Preparation of routine correspondence, faxes, memoranda, and reports.

·       Receipt of shipments, customs clearance arrangements, preparation of documents for shipments; (received/sent), and arrangements for shipments.

·       Receive visitors, external staff (experts, consultants, etc.), suppliers, and colleagues from other national and international institutions coming to the Project Office; inform and direct them to the appropriate project office staff.

·       Receive, answers, and/or direct incoming e-mails enquiring about general information about the Representation.

·       Receive, direct and mail all hard copy correspondence and documentation, including faxes.

·       Set up, update and maintain directories, telephone and e-mail lists, office records and files, reference guides, and manuals.

·       Type correspondence, administrative forms and documents, and any other material as required.

·       Ensures the reception area and telephones are attended to at all times during office hours.

·       Ensures complete messages are taken when staff are absent and given to staff in a timely manner.

·       Greets and directs visitors to staff, services or information and maintains a sign-in register.

·       Re‐direct calls as appropriate and take adequate messages when required.

·       Provide secretarial support.

·       Monitor the use of supplies and equipment.

·       Maintains contact lists of Government/ Municipal/ Partners/ Civil Society officials

 

 

 




 

 

 

 

 

 

 

 

·       Translation of short docs, notes·       Performs other duties, as required. 

Job Requirement:

·       High School graduate, BBA degree will be preferred.

·       Minimum 1-year experience related to the mentioned position.

·       Good communication skills both oral and written in Dari, Pashto, and English.

·       Being representative at all times.

·       Cooperative and team-working skills.

·       Being flexible regarding working hours.

·       Disciplined, honest, professional, and hard worker.

 

Job Location:

Afghanistan, Kabul

Submission Guideline:

To apply for this position, please submit your resume and cover letter, with the position name (Receptionist) including reference number in the subject line, by email to [email protected].

Please note that applications received after the closing date and without the Subject line will not be given consideration. Only shortlisted candidates whose application responds to the above criteria will be contacted for a test/interview.

Submission Email:

  [email protected]



Alted