Procurement Associate (Finance)

Job Summary:

Under the guidance of the Procurement Specialist, and the direct supervision of the Procurement Analyst, the Procurement Associate (Finance) provides support to the Procurement unit working in close collaboration with unit colleagues and with the Operations, Programme and Project teams, UNDP HQs staff and Procurement Support Office in Copenhagen to successfully deliver procurement services.

Duties & Responsibilities:

The Procurement Associate (Finance) will be part of a team also providing technical support to programmes and projects in the CO, or as otherwise directed to perform.

1.) Support in financial analysis

• Conducting thorough analysis of the bidders’ financial statements, and ensure the required financial strength is according to the required criteria in the solicitation documents.

• Analyzing the financial statements of each evaluated bidder, asses the strength and weaknesses, and prepare detailed financial report to the procurement team and supervisor.

• Ability to apply standard and specific financial ratios required to determine the strength of the bidders.

• Conduct Arithmetic Checks for the received bids/proposals and establish ranking.

• Take part in the evaluation processes and prepare turnover assessment

2.) Support to procurement processes

• . Provision of inputs to the preparation of procurement plans for the office.

• Support to the organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.

• Entering vendors in Atlas/UNall

3.) Implement Sourcing Strategy

• Updating the rosters of suppliers.

• Conducting research on sourcing strategies to be emulated in the CO.

• Preparation of purchase orders and contracts in and outside Atlas, and preparation of the recurring purchase orders for contracting of services, and vendor creation in Atlas.

• Maintenance of the filing system in the procurement unit

4.) Assist in developing systems and procedures

• Organization of purchase orders and contract databases.

• Conducting market searches and preparing vendor rosters.

• Supporting the establishment of LTAs for common services

5.) Support knowledge building and knowledge sharing.

• Organization of trainings for operations/projects staff on Procurement and Tax exemptions processes.

• Synthesis of lessons learned and best practices in Procurement.

• Sound contributions to knowledge networks and communities of practice.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

Job Requirement:

• Bachelor’s degree in Financial Management, is required.

• Financial Management Certification, is desirable

Experience, Knowledge, and Skills

• Minimum of three (3) years with Bachelor’s degree of relevant experience in Finance & Procurement and/or supply chain operations and/or administration at the national or international level, is required.

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling web-based management systems, is required

• Proficiency in English– both written and oral, is required.

• Fluency in the local language of duty station Dari and/or Pashto, is required.

• Demonstrated experience in application of standard/specific financial ratios and valuation methods to determine the vendors capacity, identify the possible financial risks and provide recommendations, is desired.

• Experience with UNDP and/or any other UN agency, is desired.

Job Location:

Afghanistan, Kabul

Submission Guideline:

Please click on the link below to apply