Procurement Associate

Job Summary:

Under direct supervision of Administrative Officer and Finance & budget Officer, Procurement Associate will be responsible to undertake the following tasks and activities:

Duties & Responsibilities:

•   Drafting/customizing of all tender documents which includes: EoI, ITBs, RFP and other bidding documents

•   Advertising all tenders, circulating to all field offices and registered vendors

•   Managing all correspondence with bidders and project managers before submission and closing date of the offers

•   Collecting all solicitation documents from the project managers and individual requesters, this includes official request memo, ToR/SoW, specifications, budget breakdown, maps, and drawings…

•   Manage and responsible for pre-qualification process of commercial companies and NGOs

•   Preparing monthly, quarterly, and yearly procurement plan in liaison with project managers and procurement officer.

•   Preparing procurement monthly report to PMO and CPM

•   Tracking and updating procurement follow up case/request and submit to Project Managers, PMO and CPM on weekly base or when required

•   Assist in implementation and administering of procurement plans and policies

•   Following up any pending cases as per the requests and procurement plan

•   Submission of approved cases to PSU for drafting commercial contracts and complete missing documents if any

•   Providing procurement training as per the UN procurement manual and approved guidelines when there is necessary

•   Briefing procurement to the field, when necessary

•   Back up of procurement staff when required

•   Assist other procurement team when necessary

•   Perform other duties assigned by his/her supervisor

Job Requirement:

Competencies (Select 3 Maximum)

Professionalism: Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Qualifications

a)   Education:

Bachelor’s Degree in business, management, or equivalent professional certificate in the related field.

b)   Experience:

c)   Bachelor’s degree with 8 years of working experience or high school diploma with 11 years of relevant working experience in procurement field.

d)   Language:

English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in oral and written English is required.

Job Location:

Afghanistan, Kabul

Submission Guideline:

Interested Afghan National Candidates should submit the following required documents.

1.   A cover letter that shows how your qualifications and experience meet the VA requirement.

2.   An update CV+ P11 form for individual contractor (IC) that contains all your information

To the [email protected] indicating on the SUBJECT line the vacancy number of the position, please note that applications received after the closing date (20-October- 2022) will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for an interview.

Note: Subject line must be: (2022-10-217) or your application may not be considered.

Submission Email: [email protected]

For more details about UN-HABITAT and UN-HABITAT Afghanistan Country Programme refer Website: www.unhabitat.org and www.unhabitat.af