Procurement Assistant

Procurement Assistant

  • Post Date:November 13, 2022
  • Apply Before: December 13, 2022
  • Views 16
0 Applications
  • Career Level Officer
    Experience Less than 1 Year
    Gender Both
  • Industry Development
    Qualification Diploma
    Salary 25000 - 30000 AFN monthly
  • Number of Opportunities 1
    Vacancy Number RW-CO-031-2022
    Location Kabul
Job Description

About Islamic Relief Worldwide:

Founded: 1992

Islamic Relief Worldwide – Afghanistan Country Office (IRW) is an international non profitable Non-governmental humanitarian relief organization with its head quarter in UK-Birmingham. It enjoys consultative status with the Economic and social Council of the United Nations and is a signatory to the Code of Conduct for International Red Cross and red Crescent Moments and NGOs in Disaster Relief. IRA started its humanitarian activities for Afghan Refugees in Pakistan and Afghan people inside Since then, IRA

 

 




 

 

 

 

 

 

 

 

 

continued providing assistances in emergency relief, food security, women empowerment, girl education, orphan sponsorship, health, emergency education, shelter, ramadan and qurbani programs

Job Summary:

The Procurement Assistant will oversee procurement activities of the IRA. S/he will help to establish and maintain updated data base for vendors, inventory of all aspects/belongings and procurement procedures in compliance with IRA procurements rules and regulations and ensure that all procurement activities follow these regulations. The Procurement Assistant will be responsible for the following detailed tasks, but not limited to.

Duties & Responsibilities:

  • Issued request for quotes for small procurement to local vendors and initiate the procurement action.
  • Prepared recommendations price analyses for the purchase of substitute items which are economical to the project by consulting manufacturer’s catalogue and conducting market surveys.
  • Monitor, track and expedite procurement activities and delivery status of goods/services;
  • To work with international and national procurement staff members and help/respond to their requests.
  • Preparing Request for payment of Contract Unit, (i.e. lease advance payments, also sending and preparation of renewal of Letter of Intent/contracts with the vendors of if required or needed);
  • Receiving shipping information from International and National vendors and sending for custom clearance, coordinating the concerns to relevant sections/units;
  • Liquidate and make amendment to the Purchase Orders, after checking all payment status of the Purchase Orders and discussion/consultations with the Buyers and account holders;
  • Distribute the Purchase Orders, internally and externally via fax and e-mail.
  • Provide regular updates to requestors; recommend customized reports from TAMIS to facilitate effective tracking;
  • Performance forms and procedures. Ensure timely and accurate entry of vendor information in the system;
  • Maintain a good filing system;
  • Perform other related duties as assigned.

Job Requirement:

Education:

  • DBA, 14 Grade in social science or any other relevant field
  • Bachelor’s degree in the relevant field is preferable.

Experience:

  • At least 2-3 years work experience in the procurement, contracts, and/or grants management field, preferably with international donor-funded projects, UN agencies or NGO’s on relevant programs in Afghanistan.

 

 




 

 

 

 

 

 

 

 

Skills:

  • Fluency in English and Pashto, Dari a plus
  • Excellent verbal and written communication skills.
  • Computer literate with e-mail, word processing and spreadsheet.
  • Ability to design database and prepare meaningful reports.

Job Location:

Afghanistan, Kabul

Submission Guideline:

Submission Guidelines: Interested and qualified national candidates should submit a cover letter explaining their motivation and updated CV to the following:

The closing date for accepting applications is 20 November 2022.

Please clearly state the Vacancy Announcement number and title of the position you are applying for in the subject line.

Please note that applications received after the closing date will not be considered and only short-listed candidates will be called for written test/interview.

 

 

 

 

 

 

 

 



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