Payroll Assistant, Multiple positions

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Payroll Assistant, Multiple positions

  • Post Date:September 3, 2022
  • Views 68
0 Applications
  • Experience 3 Years
    Gender Both
    Industry Management
  • Qualification Bachelor Degree
    Number of Opportunities  
    Location Bangkok, Thailand
  • Language English
Job Description

Background Information – Job-specific


Under the direct supervision of the Payroll Manager and Payroll Accountant, the Payroll Assistant ensures effective delivery of global payroll accounting, ensuring high quality, accuracy and consistency of work. The Payroll Assistant provides technical expertise for the processing of payroll for UN Staff Members in line with UNOPS rules and regulations. The Payroll Assistant promotes a client oriented approach in providing payroll services to UNOPS and its partners.

The Payroll Assistant works in close collaboration with other offices to resolve complex accounting and payroll issues and ensure consistent service delivery. He/she works in close collaboration with the Programme, Operations and project teams in the field offices and UNOPS HQ staff ensuring successful performance in payroll financial management.

 Functional Responsibilities


Summary of Key Functions:

  • Support in administrative and payroll related tasks
  • Support in producing payroll reports and queries
  • Knowledge building and knowledge sharing
  1. Support in administrative and payroll related tasks, including following responsibilities:
  • Perform a variety of repetitive and routine tasks and duties related to Payroll
  • Ensure that documents and supporting files are accurate, complete and properly filed for audit purposes
  • Support to the day to day payroll transactions
  • Create receipts and initiate payments in UNOPS ERP System
  • Process payments relating to salaries in UNOPS ERP System
  • Check that payment to Individual Contractor Agreement (ICA) holder is in compliance with vendor profile and the terms and conditions of the ICA agreement
  • Prepare all relevant supporting documentation for the Team Lead to review payment vouchers
  • Interact with colleagues to exchange information on administrative issues and seek co-operation
  • Maintain accurate records (hardcopy and online) of all project document for easy reference and retrieval

  1. Support in producing various payroll reports and queries focusing on the following results:
  • Accurate payroll data resulting in reduction of recoveries, advances and other exceptional payments
  • Timely and accurate determination and processing of payments
  • Audit checks and balances for due diligence and financial accountability within the Financial Rules and Regulations of UNOPS
  • Maximize the use of technology to keep the client informed of their payroll elements and changes thereto
  1. Support in facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
  • Participation in the trainings for the operations/ projects personnel on Payroll
  • Contributions to knowledge networks and communities of practice


 Education/Experience/Language requirements


  • Completion of secondary school or equivalent. 
  • A BA or MA degree may substitute required years of work experience.


  • 3 years of experience in supporting a payroll, accounting and/or HR administration.
  • Experience in the usage of computers and office software packages (such as MS Office, G-Suite) and experience in handling web-based management systems is desirable.

Language Requirements:

  • Fluency in written and oral English. 
  • Knowledge of the second UN working language is desirable.

 Contract type, level and duration


Contract type: Local Individual Contractor Agreement
Contract level:  LICA-3
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: 


 Additional Considerations


  • Please note that the closing date is midnight Copenhagen time.
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.