- Post Date:November 8, 2022
- Views 44
- Career Level ManagerExperience 7 YearsGender Both
- Industry ManagementQualification Bachelor DegreeSalary As per Organization Salary Scale
- Number of Opportunities 1Vacancy Number 6783Location Kabul
About UNDP/ Afghanistan :
1. Organizational Context:
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting Afghan people’s aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan’s economy following the August 2021 shift in power.
2. Office/Unit/Project Description
As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Within the HIV, Health and Development Group, Bureau of Programme and Policy Support, Global Policy Network the Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.
In Afghanistan, UNDP is the interim Principal Recipient for the three diseases, HIV, TB and malaria and health system strengthening (the Grant). For effective implementation of the Global Fund resources, UNDP Afghanistan has established a Program Management Unit (PMU), which is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national pharmaceutical and laboratory supply chain systems.
The Grant Manager will be responsible for leading a multi-disciplinary team, achieving a high level of programme performance, coordinating and building strategic partnerships, providing policy and strategic technical guidance and engaging with partners capacity on strengthening national systems and health institutions. This will be done in accordance with UNDP rules, policies and procedures and corporate agreements with the GF, and working in close coordination with national stakeholders, the GF (including Local Fund Agent), CCM and technical and UN partners, the GF/HIST and other UNDP programmes. The Grant Manager works in close collaboration with the Programme Specialists for HIV, Malaria and TBRSSH, the operations teams in the PMU in ensuring successful implementation and oversight of the Grant.
Duties & Responsibilities:
3. Scope of Work
Under the overall supervison of the Project Coordindator, the Grant Manager will be responsible for the following functions:
1- Strategic leadership, programme planning and implementation of the project focusing on achieving the following results:
• Leads on the strategic planning and programme management of the Grant, in compliance with UNDP rules, policies and procedures, and the terms and conditions of the Grant Agreement with the Global Fund and corporate agreements with the Global Fund;
• Develops and maintains an organizational structure to ensure UNDP is resourced to deliver its commitments, leads on the recruitment of PMU staff, fostering diversity, equity and inclusion and builds the technical, management and leadership capacity of staff for promotion of organizational excellence; and
• Identify existing bottlenecks in the overall coordination, management, and implementation of the approved Grant activities and guidance and provide strategic solutions in the implementation of activities related to the assigned programme/projects.
2- Ensures proactive financial, asset and health product management and oversight and controls are met and proactively performs risk assessments focusing on achievement of the following results:
• Contribute to the preparation of Grant documents required by the donor, including work plans, budgets, monitoring and evaluation plans, and procurement and supply management plans and leads the negotiation of of timely reprogramming requests and identification of cost savings;
• Ensures UNDP’s financial, asset and health product (including quality control, insurance) management policies, procedures, and SOPs are followed and validated by internal reviews;
• Provision of inputs to preparing quality submissions of financial and programmatic donor reports and responses to management actions, compliance with grant conditions and revisions to the grant agreement(s);
• Works with the Programme Coordinator to perform risk assessments, develops and implements risk management matrix/plan with the PMU staff and implementing partners and ensures adequate oversight and support is provided, with timely incident reporting;
• Works with the Programme Coordinator on the completion of Sub-recipient (SR) assessments, contracting, monitoring, with SRs work plan and budgets implemented in compliance with UNDP’s SR grant agreement, and service providers while ensuring quality of the programme and achievement of programme goals; and
• Support the Programme Coordinator on programme audits and investigations in coordination with the Regional Bureau, Office of Audit and Investigations and GF/HIST and ensures timely follow up on audit recommendations.
3- Grant management, including ensuring programmatic and financial performance and achievement of intended targets on achieving the following results:
• Work with the Sub-recipients and national counterparts in their effort to improve the overall performance of the Grant interventions;
• Develop and submit work plans and budgets, and coordinates with other PMU functional areas including, finance, monitoring and evaluation, procurement and supply management (PSM) to ensure that the performance frameworks and PSM plans for the Grant are realistic and achievable and that they are in tandem with national strategic plan and programmes;
• Coordinate the timely preparation of the quarterly programmatic and financial progress reports as well as annual work plans, reports and activity schedules with other functional areas, including, finance, monitoring and evaluation, procurement and supply management (PSM);
• In accordance with approved relevant work plans and budgets, prepare timely procurement plans and technical specifications in close consultation with the relevant National Programme and facilitate procurement of commodities with the procurement team of the PMU;
• Work with the PSM and and procurement team to ensure the proper and timely implementation of the relevant activities under the components of the Grant;
• Ensure, in close collaboration with finance team the financial management of the Grant budgets, including budget revisions, monitoring the grant absorption rate, monthly and quarterly tracking and review of expenditures etc; and
• Work closely with M&E team towards effective monitoring, timely reporting and analysis of results of projects to incorporate lessons learnt into recommendations for improvement to be implemented by partners.
4- Ensures provision of strategic policy advice and technical guidance focusing on achievement of the following results:
• Ensures harmonization and integration of the Grant into the national strategic documents on disease programmes;
• Provides strategic policy and technical advice to the national diseases programmes, and implementing partners and supports work on programme adjustments as necessary;
• Participates in technical committees of the CCM, as required;
• Provision of inputs & advice on the implementation of interventions and policy guidance related to the removal of human rights and gender related barriers to the access to and uptake of Grant services; and
• Coordinates planned studies and programme review(s) with the national disease programmes, in collaboration with the implementing partners, CSOs, UN agencies, financial and technical partners, the GF and the CCM.
5- Ensures guidance and capacity building and facilitation of knowledge building and sharing focusing on achievement of the following results:
• Engages with national disease programme, implementing partners, CSOs, UN agencies and financial and technical partners to strengthen national systems and health institutions, across functional areas including, procurement and supply chain management, financial management and oversight, SR management, risk management, project implementation and monitoring;
• Actively participates in UNDP and other relevant external networks to promote the programme and UNDP’s health and development work (conferences, community of practice, Yammer) and represents UNDP in relevant technical meetings, working groups at country, regional and global level.
• Any other duty assigned by the Programme Coorindator.
6- Perform other duties within the functional profile as assigned and deemed necessary for the efficient functioning of the office
4. Institutional Arrangement
Under the overall supervision of the Project Coodindator, the Grant Manager promotes a collaborative, client-focused, quality and results-oriented approach across Grant Sub-recipients and stakeholders. The Grant Manager working in close coordination with national stakeholders, the GF (including Local Fund Agent), CCM and technical and UN partners, the GF/HIST and other UNDP programmes. The Grant Manager will work in close collaboration with the Programme Specialists for HIV, Malaria and TBRSSH, the operations teams in the PMU in ensuring effective integration of the Global Fund program, successful implementation and oversight of the Grant.
Min. Academic Education
• Master’s in Public Health, Social Sciences, International Development, Business Administration, or related field.
• A Bachelor’s degree in Public Health, Social Sciences, International Development, Business Administration, or related fields with 2 additional years of relevant experience may be considered.
Min. years of relevant Work experience • A minimum of five years experience with Master’s degree, or seven years with Bachelor’s degree in the implementation of health and development programmes.
• A minimum 3 years’ experience working on Global Fund programmes or other donor funded health programmes.
Required skills and competencies
• Strong organizational, communications, interpersonalt skills.
• Experience in working with government counterparts in the health sector.
• Demonstrated experience in developing and managing effective partnerships with government.
Desired additional skills and competencies
Required Language(s) (at working level)
• Fluency in written and spoken English both written and oral is required.
• Fluency in Dari and/or Pashtu is required.
- Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
- A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
- Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
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