FLAT Officer

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FLAT Officer

  • Post Date:October 22, 2022
  • Views 38
0 Applications
  • Career Level Officer
    Experience 2 Years
    Gender Both
  • Industry Finance
    Qualification Associate Degree
    Salary As per Organization Salary Scale
  • Number of Opportunities 3
    Vacancy Number KBL_157
    Location Kabul
Job Description

About ACTED:

About ACTED:

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

 

 

 




 

 

 

 

We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development. ACTED is active in 35 countries and implements more than 495 projects a year reaching over 11 million beneficiaries with 400 international staff and 4,300 national staff.

ACTED is working in 14 north, north eastern and East & West provinces of Afghanistan. These provinces are affected by natural and man-made disasters. ACTED is providing relief and emergency assistance to the vulnerable population affected by displacements, conflicts or natural disasters, in the field of agriculture, NFI, shelters, WASH and food security

Job Description:

Assignment.

The FLAT (Admin/HR-Fin-Log/Sec Officer) support/assist Area Sr.Admin/HR & Finance officer in filling issues at the base level and he is working under the direct supervisor of Area Senior Admin/HR -Finance officer and capital FLAT team.

Functions

DETAIED RESPONSIBILITIES:

  • Daily checks the attendance sheets.
  • Daily and monthly filling of HR documents on the relevant personal folders.
  • Keeping all personal folders and files up to date.
  • Support department colleagues in daily relevant activities.
  • Update all staff personal folder
  • Prepare monthly Vacation follow up.
  • Prepare monthly Sick Leave follow up.
  • Prepare monthly Attendance sheet.
  • Announcement of Jobs locally.
  • Update Mission Follow up
  • Performs other duties as requested.
  • Ensures daily attendance records are checked
  • by the end of each month and to prepare next month attendance sheet

ADMINISTRATION:

  • Preparing the premise follow up on a monthly bases
  • Following preparation of the premises in close collaboration of logistic department
  • Updating all rented house contract and sending the original copies main office.
  • Preparing invoices for advances and monthly payment of rents to finance for owners
  • Register all the In and Out letters in ACTED office and follow with relevant department
    Follow up of all liaison activities with other agencies and offices
  • Arrange meetings with authorities
    Managing of administrative jobs in sub-bases level

FINANCE:

  • Sending original of the all vouchers and other supporting documents to Jalalabad finance.
  • Making copies of all payment vouchers along with the attached supporting documents to belonging unites  for filling
  • Providing weekly and monthly Cash request.
  • Follow up of all Salaries Payments
  • Calculate and supervise the monthly cost of each vehicle (fuel consumption repairs)
    FLAT management in the area  level;
  • Accountable of procurèrent documentation;
    Send all Financial documents of his area’s project to Jalalabad Finance departs
  • Deduct supplier tax and report to main office
  • Make cash distribution to beneficiaries
  • Support program team on financial issue when needed
  • Has to have strong communication with his/her line manager for nay financial issue

Security:

  • Act as security focal point for assigned sub-office
  • Supervise implementation of security policies and plans at sub-office level
  • Disseminate security information from ACTED security chain to staff
  • Report any security incidents to Security regional office

 

 

 

 

 




 

 

 

 

 

  • Ensure first aid and fire safety equipment is provided and maintained in accordance with ACTED standards.
  • Supervise office guard force
  • Other security tasks as directed by Capital Security department.

Logistic:

Procurement:

  • Ensure that any need should be delivered according to the defined chronogram requested quality standards and proper procurement scenario.
  • For any procurement guarantee the compliance of the supplier selection & related documentation as per ACTED & donor’s procurement guidelines and laws of Afghanistan.
  • Coordinate the procurement cycle the base/area of affectation with all stakeholders (program finance coordination suppliers etc.)d) Ensure constant availability of running supplies/services/works such as fuel stationery transportation means etc.
    e) Manage traceability & reconciliation between orders contracts & deliveries and liaise with finance and/or CLM for problem solving.
    ensures all documentation is available in English

Stocks & deliveries:

  •  Ensure appropriate storage network & stock management standards in the base/area of affectation
  • Ensure goods transportation means are secured as per needs.
  • Maintain a regular information across teams about stock levels & expected lead-times.
  • Manage periodic inventories stock clearance and investigations over discrepancies.
  • Maintain an up-to-date asset inventory including proper asset labelling; investigate and document any loss or damage.
  • Manage random asset inventories to check the monthly asset follow-up reliability and take the needed corrective actions.
  • Ensure ACTED logistics manual is applied base/area of affectation and donors’ specific requirements for logistics & procurement are met.
  • Enforce a zero-tolerance policy regarding corruption and ensure adherence to ACTED Code of Conduct and Anti-Fraud policy and report through the appropriate channels (Complain line audit security department) any abuse.
  • Coordinate logistics TITANIC reporting on a monthly basis and ensure checking the reliability & relevance of data reported.
    Ensure a timely and accurate logistics document flow in liaison with other FLAT departments and other bases.
  • Perform other duties requested by his/her supervisor:

Job Requirements:

  • Afghan nationality
  • University graduate (BBA)
  • Minimum of 2 years of experience in relevant field
  • Previous experience managing staff
  • Good organizational communication and interpersonal skills
  • Ability to think creatively in terms of tool and process development
  • Flexibility and adaptability to ever-changing needs and responsibilities
  • Familiarity with the aid system and humanitarian principles is an asset
  • Ability to work both independently and as part of a team
  • Previous experience in a similar position
  • Fluency in English and local languages
  • Ability to work as part of a team

Strong communication and writing skills




Submission Guideline:

Those who fulfill the above mentioned criteria should send their updated CV to below submission Email:

Kindly mentioned Vacancy number, position title along with province name in subject line or your application may not be considered.

Please do not send heavy size documents (i.e. Tazkira, Education documents, and work certificates)

Only shortlisted candidates will be call for the next stage of recruitment.

No CV will received after closing date.

Note: Please specify the locations you’re going to apply on the subject of the email. Otherwise, we will not consider your aplications.

Submission Email:

 

 

 

 

 

 

 

 



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