Executive Business Administrator (Canada)

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Executive Business Administrator (Canada)

  • Post Date:July 15, 2022
  • Views 137
0 Applications
  • Experience 5 Years
    Gender Both
    Industry Management
  • Qualification Bachelor Degree
    Number of Opportunities 1
    Vacancy Number 1402132
  • Location Canada
Job Description

Microsoft Canada is looking for a seasoned executive administrator.  This position will support a VP and a team, with team members located throughout Canada.  If you are a go-getter that works well in a team, this is the right position for you. The ideal candidate will be self-motivated, have excellent communication and interpersonal skills, and the ability to work independently and professionally at all levels. The candidate will need to work effectively under pressure within short time constraints, prioritize tasks, take appropriate action, and work without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.    

To be successful, the candidate will have the ability to anticipate and remove administrative roadblocks, make timely decisions across the business group, and get things done. The candidate will be able to work closely with other admins within the Microsoft Canada organization on all aspects of the business. The candidate will interface with internal stakeholders as well as external partners and customers.  He/She will be able to build effective working relationships and accommodate work styles and perspectives of diverse individuals. A successful candidate will be able to take feedback and adapt to constantly changing environments, in addition to proactively identify areas to help support the business. The leader is looking for a forward thinker, who is highly motivated and will thrive in a fast-paced dynamic environment. Candidate must be a strong team player who demonstrates drive and initiative and has a passion to deliver to their full potential each and every day! This role will have daily contact with senior leadership, so strong business judgment and professional demeanor is a must.


Key Responsibilities include:     

  • Proactively manage VP’s calendar, making decisions on their behalf based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time, including scheduling with other Microsoft executives and external customers and partners.
  • Partner and provide support to the VP and directs, including managing a wide variety of tasks/projects, planning and coordinating travel, and keeping the LT informed of changes to business operations processes and policies. 
  • Provide organizational support, including headcount management, morale events, Distribution Lists management, space, and other tasks/projects.
  • Manage new employee setup, and procurement of goods and services including computer equipment, asset tracking, and facility requests. 
  • Support active management of budget, purchase order processing, expense report submission for VP and directs and ensure expense policy compliance across the teams.   
  • Partner closely with the LT on the rhythm of the business, quarterly All Hands meetings, and meeting logistics including location planning and support for quarterly LT offsites and other high-level meetings.
  • Create/enhance team culture within and across teams and pro-actively participate as a member of the business leadership team.   
  • Exercise sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in communicating information and working with all levels of employees.
  • Build and maintain high quality business relationships with executives, business partners, and administrative staff within the Canadian Sub and relevant Corporate office admin staff.
  • Utilize MS internal applications.
  • Ability to work in our downtown Toronto office.



Required/Minimum Qualifications

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

The successful candidate will have a strong administrative skill profile exhibiting high attention to detail, initiative, flexibility, professionalism, creative problem solving and decision making, time management abilities, and effective written and verbal communication skills.


They will also demonstrate the following capabilities:      

  • Strong strategic prioritization, planning, organizational and time management skills.
  • Proven track record of accountability, reliability and a can-do attitude.
  • Commitment to diplomacy and sound judgment.
  • Good composure under pressure, and the ability to react with appropriate urgency to situations and events that require quick response or turnaround.
  • Ability to work independently to achieve results with a high degree of accuracy and attention to detail and maintain highly confidential and financially impactful information.
  • Current expertise with latest versions of Microsoft products including Windows, Teams, Outlook, Excel, Word, PowerPoint, and OneNote, required.
  • Strong business acumen and understanding of corporate organization preferred.

Considering a Career with Microsoft Canada? At Microsoft Canada, people are the source of our energy. The people at Microsoft Canada are creative, from all types of backgrounds, bringing passion and new ideas, meeting challenges, and realizing their potential. Our benefits and resources are designed to keep our most important asset – our employees – healthy, happy and equipped with the resources they need to be successful and realize their full potential. Microsoft Canada provides a flexible work environment, with career advancement potential and most importantly, the opportunity to make a difference.

As a Microsoft employee you have the opportunity to participate in the following programs:

  • Stock Awards & Employee Stock Purchase Plan
  • Registered Retirement Savings Plan
  • Employee Software Purchase Program
  • Fitness Membership & Subsidy
  • I Volunteer (5 Paid Volunteer Days)
  • Employee Assistance Program And so much more…

At Microsoft, we share a passion for technology, customers and our partners. We aspire to be more than just a good company- we aspire to be a great company. What will make us great is our commitment to our mission of enabling people and businesses throughout the world to realize their full potential. Microsoft is an equal opportunity employer and supports workforce diversity.


Microsoft is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify Microsoft if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation Microsoft will work with you to determine how to meet your need.

Benefits and Perks

  • Industry leading healthcare
  • Savings and investments
  • Giving programs
  • Educational resources
  • Maternity and paternity leave
  • Opportunities to network and connect
  • Discounts on products and services
  • Generous time away

Apply now