Administrative Officer for EMB- NPSA8

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Administrative Officer for EMB- NPSA8

  • Post Date:January 8, 2023
  • Views 52
0 Applications
  • Career Level Officer
    Experience 2 Years
    Gender Both
  • Industry Development
    Qualification Bachelor Degree
    Number of Opportunities  
  • Location Jordan
    Language Arabic | English
Job Description
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Regional Electoral Support Project for the Middle East and North Africa (MENA) is part of the Global Project for Electoral Cycle Support (GPECS), which is UNDP’s main instrument for contributing to the formulation and implementation of the electoral process policy. The regional component of the GPECS is carried out with the support of the Swedish International Development Agency (SIDA). Its overall aim is to improve accountability, participation and representation in the electoral and political processes in the Arab States by raising awareness and enhancing knowledge and capacity on elections and broader democratic governance topics throughout the region, as well as enhancing youth and women’s participation, supporting civic engagement and access to accurate information during elections.

the Regional Electoral Support Project for Middle East and North Africa supports Arab Electoral Management Bodies (EMBs) which has come into fruition following a yearlong effort by a committee of EMB members of six Arab countries. UNDP is set to support the new organization in its initial phase including advisor services, partnering in its activities, and establishing the secretariat. Within this context, the Regional Electoral Support Project for MENA is seeking a Coordination and Liaison Officer to ArabEMBs’ organization to support the secretariat of the organization in establishing itself as a professional entity with regular meetings, activities with member and non-member EMBs, engagement with national, regional and international organizations engaged on electoral matters, and initiating the production of electoral knowledge products for the region.

Duties and Responsibilities
  • Act as a main focal point between ArabEMBs secretariat and liaison officers in EMBs as well as other organizations that ArabEMBs works closely with;
  • Support ArabEMBs Secretary General in implementing tasks related to the secretariat and implementing all decisions of the executive board, including the preparation of draft agendas, sending and preparing invitations, drafting minutes of meetings, following-up with signing, documents, and disseminating the minutes of meeting and decisions to the members;
  • Support in organizing all meetings and activities, related to ArabEMBs organization and examine proper technical, administrative, and logistical preparations to ensure their success;
  • Support the preparation and holding of meetings, including preparation of minutes and activity reports;
  • Help promote outreach and coordination mechanisms among the ArabEMBs organization and other member and non-member EMBs, and related regional and international organizations;
  • Compilation and preparation of briefing and presentation materials, minutes of meetings, speeches, background information and documentation for meetings and missions.
  • Contribute to drafting technical reports/ assessments submitted within the framework of the programme implementation and provide substantive input when necessary;
  • Promote and sustain the organization’s website and updates on social media;
  • Support in all preparations related to creating ArabEMBs’ regular newsletter;
  • Review and edit ArabEMBs’ publications and reports, and ensure their dissemination to members and other stakeholders;
  • Collect, classify, and analyze the information necessary to develop the knowledge products, studies, and worksheets related to the organization’s activities;
  • Circulating regional and global developments, decisions and reports in the area of electoral process among members and making available cultural exchange;
  • Liaise with UNDP Electoral Support Project and coordinate closely with the team;
  • Providing logistical support to the ArabEMBs Organization.
  • Preparing the balance sheet and the Organization’s estimated budget and raising it to the Secretary-General to present to the Executive Office and the General Assembly.
  • Follow up on receiving annual fees from member states and any other revenues, and maintain records/logs of the Organization resources;
  • Any other related tasks.


Institutional Arrangement

The Administrative Officer for EMBs will work under the direct supervision Regional Electoral Advisor of ArabEMBs and in close coordination with ArabEMBs Secretary General and executive board.


– Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
People Management (Insert below standard sentence if the position has direct reports.)


UNDP People Management Competencies can be found in the dedicated site.


– Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area Name Definition
Business management Commuication •Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

F•Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business management Project Management •Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business direction and strategy Strategic Thinking •Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions•Ability to leverage learning from a variety of sources to anticipate and respond to futuretrends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
People Management Build Capability •Identify and develop talent in individuals, providing positive support to enable them to achieve

their potential

•Foster learning or development of others by giving feedback, guidance, and support; support

career development of others

•Have willingness and ability to delegate to help people learn, including from failure




Governance Electoral Cycle Support

Administration & Operations

Events Management (including retreats, trainings and meetings) Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.


Required Skills and Experience
Min. Education requirements Bachelor’s Degree in Public Administration, Business,  Communication, Computer Science, Electoral Assistance or related fields

Min. years of relevant work experience 2  years of relevant administrative experience is required at national or regional or  International organizations.



Required  skills  

  • Experience in the use of computers and office software packages (MS Word, Excel, etc
  • knowledge of spreadsheet and database packages, as well as experience in handling of web-based management systems are required.


Desired skills in addition to the competencies covered in the Competencies section
  • Experience in the field of elections is desirable , 40 Point
  • Relevant administrative experience at the national or regional or  International organizations.40 point
  • Previous work experience with the UN is desirable. 20 point
Required Language(s) Fluency in Arabic and English
Professional Certificates Not Required




Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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