Administrative Intern

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Administrative Intern

  • Post Date:December 13, 2022
  • Views 24
0 Applications
  • Career Level Manager
    Experience Fresh
    Gender Female
  • Industry Management
    Qualification Bachelor Degree
    Salary As per Organization Salary Scale
  • Number of Opportunities 2
    Vacancy Number 2022-12-225
    Location Kabul
Job Description

About UN-Habitat:

Founded:

Organizational Setting:

The United Nations Human Settlements Programme (UN-Habitat) is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable town and cities with the goal of providing adequate shelter for all. This post is located in the UN Habitat Regional Office for Asia and Pacific (ROAP) at Kabul duty station.

UN-Habitat Afghanistan

The United Nations Human Settlements Programme, UN-Habitat, has been working within Afghanistan since 1992 with funding support of USAID, Japanese and Australian Governments, EU, CIDA, Swiss Agency for Development and Cooperation (SDC), Kingdom of the Netherlands and several other bilateral donors and multilateral donors. During this period, its programme has expanded to include a wide range of human settlements initiatives, from humanitarian emergency support to small-scale neighborhood level improvement schemes to municipal scale governance reforms.

Operations Division:

Operations Section, UN-Habitat Afghanistan Programme is responsible for providing professional, timely, accurate, effective, and efficient support to the country office programme by ensuring that financial resources are unitized in the best interest of the organization and in line with UN rules and regulations. The Operations Section comprise of Finance Management, Human Resource Management, ICT, and security.




Job Summary:

Under supervision of Administrative Officer and Finance & Budget Officer, Administrative intern will be responsible for:

 

Duties & Responsibilities:

•   Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse country programme unit to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.

•   Provides general office assistance; responds to complex information requests and inquiries; reviews, logs, and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks.

•   Initiates, processes, monitors, reviews and follows-up on actions related to the administration of units under operations.

•   Assists in initiation/ process of documents and payments in Umoja financial system.

•   Enters, maintains, and certifies administrative data and records for time and attendance, performance appraisal.

•   Provides guidance to staff with respect to administrative procedures, processes, and practices, liaising with central administrative services as necessary.

•   Maintains and reviews organizational staffing tables; prints and reviews Umoja reports.

•   Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.

•   Drafts routine correspondence.

•   Maintains files of rules, regulations, administrative instructions, and other related documentation.

•   Maintains up-to-date work unit files (both paper and electronic).

•   Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.

•   Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software, and systems.

•   Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.

•   Processes the payment of End Beneficiaries, Implementation Partners, contractors’ invoices, and monitor payments

•   Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.

Job Requirement:

Qualifications

a)   Education:

Last Semesters of University or Fresh Graduated Students (Business Administration)

b)   Language:

English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in oral and written English is required.

 

 




 

 

 

 

 

 

 

 

 

 

 

 

Job Location:

Afghanistan, Kabul

Submission Guideline:

Interested Afghan National Candidates should submit the following required documents.

1.      A cover letter that shows how your qualifications and experience meet the VA requirement.

2.      An update CV and UN-Personal History form for individual contractor (IC) that contains all your information To the [email protected]; indicating on the SUBJECT line the vacancy number of the position, please note that applications received after the closing date (20  December 2022) will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for an interview.

Note: Subject line must be: (2022-12-225)or your application may not be considered.

Submission Email: [email protected];

For more details about UN-HABITAT and UN-HABITAT Afghanistan Country Programme refer Website: www.unhabitat.org and www.unhabitat.af

Submission Email:

  [email protected]



Attachments:

P11 -English(2).doc
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